The importance of securing your office data whilst offering remote access to your employees​

​Due to the COVID-19 outbreak businesses are opting to work remotely to prevent the spread of the virus; hence data security becomes more of a concern. As employees take home company-owned devices, use unsecured Wi-Fi networks, it is important that they introduce new practices and procedures to strengthen data security within their business.

Below are various methods of securing your data for remote work:

#1 Establish a Cybersecurity Policy

Many employees might think that data security is not their concern therefore they become entry-points for malwares and viruses.

The best place to begin is to develop a cybersecurity policy that states the instructions outlining all of the various security protocols employees must comply with such as messaging programs with encryption and updating antivirus.

#2 Ensure all Internet Connections Are Secure

The use of unsecured Wi-Fi network is the usual way to expose data.

Most commonly, it is recommended that remote workers use a virtual private network (VPN).

It is a software that creates a secure connection over the internet by encrypting data. Through the process of encryption and decryption of messages, data transmissions are protected from external dangers.  

After authentication, employees will use a remote access VPN client to connect to their company’s VPN gateway to access its internal network.

#3 Use Encryption Software

Encryption software protects not only businesses but also remote workers. If an employee’s computer is lost or stolen and the information on that device lands on a malicious actors, encryption software will deny access from unauthorized users of the device.

When it comes to programs used for email and other forms of communication, companies should opt for applications end-to-end encryptions.

#4 Use a Password Manager

Password safety is extremely important for remote work security.

Password management software can randomly generate and find complex passwords and store them safely. This allows to reduce the usage of the same password.

Because of the limited memory capacity, people often reuse passwords and openly claim it. If by mistakes a malicious user gets their credentials, they can use them to access different applications.

#5 Apply Two-Factor Authentication (2FA)

Most companies and organizations are embracing the two-factor authentication (2FA) to secure their data. It requires two pieces of information instead of one to grant access. This technique confirms a user’s identity by requiring first a username and password, then either a secret question or pin code that will be sent to the user’s phone or email. This method makes it hard for malicious user to access systems because their chances of having additional information are minimal.

Security is a big concern to businesses nowadays. It cannot be taken lightly and if you need any help in this area, please contact us at CRT Network Solutions and speak to one of our experts, and we can help you with this process. Give us a call on 1300 760 339, or email us at info@crtnetworksolutions.com.au.

We look forward to helping you and your business in the future.